Reconciliation
Matches bank transactions to ledger entries daily and surfaces any unmatched items before month-end.
// the problem
Reconciliation fails at month-end for one reason: it's done at month-end. By the time the team starts matching transactions, there are four weeks of unmatched items to chase, the invoices have moved, and the supplier contacts need to be emailed again. Reconciliation runs every morning, pulling the prior day's bank transactions and matching them against open ledger entries in QuickBooks or Xero. Matches above a confidence threshold are confirmed automatically. Unmatched items are flagged immediately with the closest candidate and a reason for the mismatch. The daily flag list is short because it covers 24 hours, not 30 days.
what changes
- Reconciliation runs daily so month-end is a check, not a sprint
- High-confidence matches are confirmed automatically, leaving only the edge cases for human review
- Unmatched items surface within 24 hours with a closest-candidate hint
- Full match audit trail is stored so any transaction can be traced end to end
// how it works
The mechanism, end to end. Each step is logged so you can see what the agent did and why.
// surface area
connects to
- QuickBooks
- Xero
- Plaid
- Stripe
- Slack
- Supabase
writes back to
- QuickBooks / Xero (auto-confirmed match records with source reference)
- Supabase reconciliation log (transaction id, match status, candidate, confidence, date)
all writes are logged to the audit trail
// works for
Reconciliation is built to run inside any of these business types. The same agent, wired into your stack.
// ready to scope the build?
See Reconciliation run on your workflow.
Book a 15-minute audit call. We map your real workflow against what this agent handles, scope what gets built and what it connects to, and you leave with the math. No pitch, no obligation past the call.
15 minutes, no deck, just the working machine.