Scheduling Coordinator
Manages inbound scheduling requests, checks availability, and confirms bookings without back-and-forth.
// the problem
Every scheduling email is a coordination task dressed up as a message. Someone wants to meet. You check your calendar. You suggest three times. They come back with a conflict. You suggest two more. Three emails later you have a meeting booked that took longer to arrange than the meeting itself will. Scheduling coordinator handles the negotiation. It reads inbound meeting requests, checks live calendar availability, proposes suitable times (filtered by type, duration, and buffer rules you set), and confirms the booking when the contact selects. Rescheduling requests are handled the same way. Nobody has to open a calendar app to book a meeting with you.
what changes
- Meeting bookings happen in one or two messages instead of a five-email thread
- Availability rules and buffer times are respected automatically
- Rescheduling is handled by the agent, not by reopening the inbox thread
- Every booking is logged with source, meeting type, and confirmation status
// how it works
The mechanism, end to end. Each step is logged so you can see what the agent did and why.
// surface area
connects to
- Gmail
- Google Calendar
- Cal.com
- Calendly
- Slack
writes back to
- Google Calendar (confirmed meeting with attendee and meeting type)
- Supabase booking log (contact, meeting type, confirmed slot, source, timestamp)
all writes are logged to the audit trail
// works for
Scheduling Coordinator is built to run inside any of these business types. The same agent, wired into your stack.
// ready to scope the build?
See Scheduling Coordinator run on your workflow.
Book a 15-minute audit call. We map your real workflow against what this agent handles, scope what gets built and what it connects to, and you leave with the math. No pitch, no obligation past the call.
15 minutes, no deck, just the working machine.